process_name,business_outcome,process_owner,step_number,step_name,trigger_or_input,actor_or_system,action,output,destination_or_next_step,active_time_minutes,wait_time_minutes,monthly_volume,measurement_source,exception_or_failure,decision_rule,approval_owner,data_sensitivity,evidence_or_log,fallback_path,automation_candidate,acceptance_test,acceptance_reviewer,acceptance_status,notes
EXAMPLE - Accounts payable invoice intake,"Record a complete, approved invoice in the accounting system",Controller,1,Receive invoice,Invoice arrives in AP inbox,AP inbox,"Capture the file, sender, and received time",Queued invoice,Invoice extraction,2,15,120,"Replace with observed source and period",Unreadable attachment,"If the file cannot be opened, return it to the sender",AP lead,Confidential,"Message ID, file hash, received time",Manual inbox triage,Yes,"A readable invoice is queued once with source evidence",AP lead,Not tested,"Delete example rows and replace with the real process"
EXAMPLE - Accounts payable invoice intake,"Record a complete, approved invoice in the accounting system",Controller,2,Extract invoice fields,Queued invoice,Extraction tool,"Extract vendor, invoice number, date, amount, tax, currency, and PO number",Structured invoice record,PO and duplicate checks,3,5,120,"Replace with observed source and period",Missing or low-confidence field,"Route any required field below the approved confidence rule to AP review",AP lead,Confidential,"Extracted values, confidence, reviewer change",Manual data entry,Conditional,"Required fields match the reviewed invoice or route to AP review",AP lead,Not tested,"Confidence rules must be defined and tested"
EXAMPLE - Accounts payable invoice intake,"Record a complete, approved invoice in the accounting system",Controller,3,Match and route,Structured invoice record,Accounting system,"Check for duplicate invoice and match to purchase order and receipt",Matched invoice or exception,Named approver,4,60,120,"Replace with observed source and period","Duplicate suspected, missing PO, amount mismatch, or missing receipt","Only clean matches continue; every exception routes to a named owner",Controller,Confidential,"Match result, exception reason, approver, timestamp",Current AP approval workflow,Conditional,"All seeded exceptions route correctly and no payment is initiated",Controller,Not tested,"Payment approval remains outside the example automation boundary"