Construction bid intake
Bid intake and preconstruction automation for construction teams.
Every invitation to bid is a stack of plans, specs, and dates that someone has to read, sort, and turn into an estimate — fast, and usually while three other bids are open. We build AI agents that read incoming bid packages, pull out the scope and deadlines, and flag what's missing, so your estimators start from a clean summary instead of a cold PDF.
- Bid more, fasterLess time reading packages means more bids your team can actually pursue
- Miss lessAddenda, deadlines, and required documents surfaced up front
- Cleaner startsEstimators begin from an organized summary, not a raw inbox
The problem
Preconstruction is a reading job before it's an estimating job
Bid invitations arrive as email threads with plans, specs, and instructions attached — often several at once, each with its own deadline and its own list of what has to be submitted. Before anyone can price the work, someone has to read all of it, notice the addenda, and catch what's missing. That reading is slow, easy to rush, and where good opportunities quietly get dropped.
- 01Invitations buried in a shared inbox
- 02Scope spread across plans and specs
- 03Addenda and deadlines easy to miss
- 04Good bids dropped for lack of time
What the AI does
From bid invitation to estimate-ready summary
The agent monitors where bid invitations land, reads each package, and prepares a structured summary for your estimators. It doesn't decide what to chase or set a price — it clears the reading and sorting so your team can focus on the estimate and the go/no-go call.
- 01Bid inbox and portal monitoring
- 02Scope, dates, and requirement extraction
- 03Missing-document and addenda flags
- 04Estimate-ready summary for review
How we build
Practical implementation
The first build works around the tools you already use to receive and track bids — no new estimating platform required. Once it proves out on real invitations, it can feed structured summaries into your existing spreadsheets or preconstruction tools and expand from there.
- 01Inbox and file monitoring
- 02Structured bid summaries
- 03Human approval on every step
- 04Summaries fed to your tools
Before you book
Questions about bid intake automation.
Can AI read invitations to bid and pull out the scope?
Yes. Agents can read bid invitations and their attachments, extract scope, key dates, and submission requirements, and organize them into an estimate-ready summary for review.
Can it catch addenda and missing documents?
Yes. The agent can track what a bid package should contain, flag missing plans, specs, or addenda, and surface deadlines so nothing important is overlooked.
Does the AI decide which bids to pursue or submit them?
No. The AI reads and organizes; the go or no-go decision and the estimate stay with your team. Nothing is submitted without a person approving it.
Start with one process