Construction change orders
Change order automation for construction — built around your existing process.
Change orders are where margin quietly leaks: a request arrives buried in an email thread, the scope and cost get read by hand, and something slips before it's logged or approved. We build AI agents that capture every change order, pull out the details, and route a clean summary — with a person approving every step.
- Fewer missesEvery change order captured, not just the ones someone remembered to log
- Faster approvalsScope, cost, and schedule impact organized and ready for sign-off
- Cleaner audit trailA consistent record of what changed, when, and who approved it
The problem
Why change orders slip through the cracks
On a busy job, change requests come from everywhere — an owner email, a field photo, a subcontractor's PDF, a hallway conversation written up later. Each one has to be read, priced, scheduled, approved, and logged by hand. When people are stretched, some never make it into the record, and unbilled work becomes lost margin.
- 01Requests scattered across email, text, and PDF
- 02Manual scope and cost read on every one
- 03Approvals waiting on someone's inbox
- 04Missed change orders billed as zero
What the AI does
From request to ready-for-approval
The agent watches the inboxes and folders where change requests land, reads each one, and prepares it for a human decision. It never prices or approves on its own — it does the reading and organizing so your team spends its time deciding, not digging.
- 01Intake from email, PDF, and shared drives
- 02Scope, cost, and schedule-impact extraction
- 03Missing-detail and duplicate flags
- 04Routed summary and status tracking
How we build
Practical implementation
The first build connects around the tools your team already uses — no rip-and-replace of your project management software. Once the first workflow proves itself, it can push structured change order records into your existing systems and expand into deeper integrations.
- 01Inbox and file monitoring
- 02Structured change order summaries
- 03Human approval on every step
- 04Records pushed to your PM tool
Before you book
Questions about change order automation.
Can AI automate our change order process?
Yes. Agents can read change order requests from email and PDFs, pull out the scope, cost, and schedule impact, flag anything missing, and route a clean summary for a person to approve.
Do we have to replace Procore or our project management tool?
Usually no. The first build works around the inboxes, drives, spreadsheets, and project tools you already use, and can push clean records into them.
Does the AI approve or price change orders on its own?
No. Nothing is approved, priced, or sent without a person signing off. The AI prepares and organizes the work; the decision stays with your team.
Start with one process